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Overview
Every two weeks, managers must approve all time for their hourly team members in Workday by Monday at noon (see the related article "When is Pay Day?" for the full payroll schedule and deadlines). It is the individual employee's responsibility to submit their time for review. Once they submit their time for review, a task will automatically come to your Workday inbox (with an associated email alert) to approve this time.
Note: if your team member did not or cannot submit their time, you can submit it or correct it for them. See "Related Articles" for this process. This should ONLY be used when absolutely necessary. Employees must submit their own hours; managers should only be verifying and approving on a regular basis.
FAQs
- What if my team member submits time early?
- That's fine! If employees submit time early and will not be working any more hours in the pay period, there's nothing more you need to do. If your team member submits their hours multiple times during a pay period, you will only be asked to approve the new hours. All previously approved hours will be listed in the "Total Hours" field, but the "Entries to Approve" will only reflect newly-submitted time.
- What if my team member has multiple jobs - will I be responsible for approving hours for both positions?
- No. Much like with multiple entries above, you will see the total number of hours your team member worked in that pay period in the "Total Hours" field, but your "Entries to Approve" will ONLY reflect hours submitted for the position you supervise.
- If you see entries that don't match your team member's hours, check with them to make sure that they are submitting time for the correct position.
- What if I forget to approve time by the deadline?
- My team member says they can't log their time because their timesheet is locked - what should I do?
- See the "Related Articles" section on how to correct your team's time. Employees can only submit time for the current pay period. If the period has closed, managers can still submit time up to 1 pay period later. If you need to discuss submitting time for an employee more than 1 pay period late, please reach out to our payroll team directly at payroll@sju.edu and speak with your team member to resolve any issues they are having with submitting time.
If you have any questions or issues, please log a ticket here.