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What is a Google Shared Drive and why would I need one?
Google Share Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.
Unlike files in My Drive, files in Share Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.
Considerations
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Shared Drives
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My Drive
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| Is this document central to your project, team or committee? |
✔ |
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| Does the document need to live beyond your time on the research project, team or committee? |
✔ |
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| Is there personal or sensitive information that shouldn’t be visible to a larger audience? |
✔ (for trusted groups only) |
✔ |
| Is the file only for a single user? |
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✔ |
How do I create a Google Shared Drive?
You can find instructions for creating a shared drive, adding members, and modifying access in the Google Workspace Learning Center.