This guide will cover:
- How to Lookup a Vendor in Banner Self Service
- How to Set Up a Domestic Vendor
- How to Set Up an International Vendor
Information
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Saint Joseph's University maintains a Vendor database, which includes information regarding Vendors that do business with the University. To maintain current and accurate information, all prospective Vendors wishing to do business with the University must complete the Vendor Registration Form.
How to Lookup a Vendor in Banner Self Service
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Overview
Departments should determine if a supplier is already registered with the University by searching for them using the Vendor Information Lookup tool in the Banner Self Service Requisition module, or calling the Procurement Office.
Step One:
- After logging to The Nest, click Administrative Services followed by Financial Information and access the Vendor Information Lookup module
Step Two:
Select Vendor Information Lookup, once in the module, enter the vendor name you are interested in locating and hit "Execute Query". Always remember to include the wild card option (%) to retrieve all results that may come close to the vendor name you are querying.
Step Three:
After hitting "Execute Query", your results will appear. If your vendor does not appear, contact Procurement Services.
How to Set Up a New Vendor
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Overview
Departments that need a new vendor set up in Banner can direct the supplier to the Procurement Services Website. From the website, click on Resources and then Become a Vendor. Under the Become a Vendor module, a form will ask basic information from the vendor such as company name, remittance information, banking information as well as requiring the upload of the corresponding tax document; for domestic vendor, W-9 is required and W-8 for international vendors.
Upon completion of form, Procurement Services will still need to review and approve the form. Once approved, the vendor will be notified they have been approved via TeamDynamix. Departments will also be notified when the vendor has been approved to know when they can begin the purchase process. Forms are normally approved within 1-3 business days. For new address updates to existing suppliers, please contact Procurement Services using the Procurement Inquiry Form.
This completes all processes in Setting up a New Vendor or Looking up a Current Vendor.