This guide will cover:
- How to request a change order purchase order
Change orders are used to make changes to an existing purchase order. Common changes include increasing the amount ordered or cost, decreasing the amount ordered or cost, cancelling the order, or changes to descriptions.
The following change order requests can be done by submitting a Change Order Form.
Purchase order cancellation include:
- Requestor information
- PO number
- Reason for cancellation
Updates to FOAP string include:
- Requestor information
- PO number
- New FOAP string
- Reason for FOAP change
Increasing or decreasing purchase order amount include:
- Requestor information
- PO number
- Amount to increase / decrease
- Reason for increase / decrease
Please note, if your purchase order is greater than the invoice due, there is no need to request a change order. When submitting an invoice to Accounts Payable, please indicate if the payment against the purchase order will be final so the purchase order may be closed.
This completes the process for initiating a change order purchase order.