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After the end of the Add/Drop period, a student may withdraw from a course up until the designated date as the "last day to withdraw." A Course Withdrawal Form must be completed.
A student withdrawing with appropriate permission will receive a W on their transcript. A student who stops attending class without appropriate permission will receive the grade VF/FA (a VF and a FA count as a F grade when calculating your GPA).
Request a Withdrawal - Undergraduate Students
Follow the steps below to request a withdrawal from a class before the deadline. If you have questions, please contact your Advising Center.
1. Please see the Academic Calendar for withdrawal deadlines.
2. Prior to submitting an online course withdrawal request, you are required to consult with your advisor and obtain their approval to withdrawal
3. Submit the online Course Withdrawal Form.
4. Please notify your professor that you have withdrawn form the course.
5. You will receive an email receipt confirming your withdrawal. Please keep this email for your records.
6. Forms will be forwarded to the Registrar's Office for processing. Please check your registration history in the Nest for updates to your course registration.
Request a Withdrawal - Graduate and Certificate Students
Follow the steps below to request a withdrawal from a class before the deadline. If you have questions, please contact your Advising Center.
1. Graduate students are encouraged to consult with their professor and/or academic advisor prior to submitting a Course Withdrawal form, but this consultation is not required.
2. There are financial implications to withdrawing from a course. Graduate students should consult the Academic Withdrawal and Tuition Refund Schedule prior to submitting a Course Withdrawal Form. Graduate students should consult with the Office of Financial Aid prior to withdrawing from a course if they have Financial Aid concerns.
3. Submit the online Course Withdrawal Form. If you are withdrawing from multiple courses, please submit a separate form for each course.
4. After submitting your form, please notify your professor that you have withdrawn from the course.
5. You will receive an email receipt confirming your withdrawal. Please keep this email for your records.
6. Forms will be forwarded to the Registrar's Office for processing. Please check your registration history in the Nest for updates to your course registration.
Withdrawing from All Courses
An Undergraduate Day student wishing to withdraw from all classes must do so within the withdrawal period, which ends two weeks after the end of the quarter. When a student withdraws from all classes, he/she is still considered an active student for the semester of the withdrawal. More information about a temporary separation can be found here.
Non-Undergraduate Day students should submit a Withdrawal from a Course Form for all current classes.
Additional Notes
- Please see the SJU Academic Withdrawal and Tuition Refund Schedule for the last day to withdraw from a course for the current semester.
- The date the University receives the notice of withdrawal shall in all cases be considered the day of withdrawal. Withdrawal from any course without official notice will result in the recording of VF/FA in that course. A student withdrawing prior to the official withdrawal deadline will receive a grade of W.
- Extraordinary Withdrawal
- After the published course withdrawal period has ended, an Extraordinary Withdrawal must be requested. An Extraordinary Withdrawal may be granted to a student who is unable to complete a course but did not withdrawal by the published course withdrawal deadline.
- Students granted an Extraordinary Withdrawal will receive a grade of “W” for withdrawn course work, which will appear on the academic transcript.
- Extraordinary Withdrawals are at the discretion of, and must be approved by, the Associate Dean of the student's college. The Extraordinary Withdrawal Form must be provided by the Associate Dean to the Office of the Registrar; students cannot submit the form.
- In no case will a withdrawal be permitted after the last day of the semester.
For more information on how a course withdrawal may impact your financial aid please review the Satisfactory Academic Progress Policy.
For more detailed information regarding withdrawal policy view the University Academic Catalog.