AI Tools at SJU: FAQs

AI Tools at SJU

• What AI tools are approved for use at SJU?
  • SJU has approved three enterprise AI tools: NotebookLM (Google's research and note-taking assistant), Gemini for Google Workspace (available within Docs, Slides, and other Workspace apps), and Zoom AI Companion (a productivity assistant built into Zoom).
     
• Can I use the full Gemini app at gemini.google.com?
  • No. While Gemini is available within Google Workspace applications, the standalone Gemini app at gemini.google.com is not currently enabled for SJU. You should access Gemini only through approved Workspace apps like Docs and Slides.
     
• Can I use ChatGPT or Claude for university work?
  • Not at this time. Both OpenAI's ChatGPT and Anthropic's Claude are not approved for university business. Neither tool is currently under evaluation at SJU, and should not be used for any university-related tasks.
     
• What should I do if I want to use an AI tool that isn't on the approved list?
  • If you are using or would like to use an AI tool not listed in SJU's approved tools, you should submit it for a technology review. The approved list is updated as new tools are evaluated and cleared.
     
• Why does it matter which AI tools I use?
  • Unapproved tools may not meet standards for data privacy, security, or compliance. Using them for university business could put sensitive institutional or personal data at risk.

If you have any questions, please contact the Technology Service Center at 610.660.2920.