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When a new employee begins at SJU, it is the responsibility of their manager to ensure that the following Information Technology needs are taken care of:
Before the Employee's Start Date
- Request a computer and any other technology needed (Additional technology such as monitors/keyboards, webcams would be funded by requesting department and ordered through Workday) if this is a new position Full time(staff/faculty). This should be requested as soon as a start date is determined. Be sure to note the employee's start date in the information.
- If this is a replacement position Full time(staff/faculty) please request a laptop and we will assign a computer from our inventory. This should be requested as soon as a start date is determined. Be sure to note any special technology needs. Items that are outside of our standard will be funded through the user's department.
Standard laptop is Windows. 16GB RAM and 256SSD. Macs by special request or as to department needs.
- All shipping costs associated with sending a laptop to a fully remote employee—whether part-time or full-time—and returning it upon the employee’s separation from the University are the responsibility of the employee’s department. These charges include initial deployment, replacement, and final return of the equipment.
- Once the employee has a username, the manager should request Banner access, add to relevant departmental Google Groups, Department Shared Drives in Google, etc. Banner access needs to be requested by a Banner Security Officer.
- Request VPN access for Banner or Cognos users who are hybrid or remote.
- Arrange for new employee to have phone line setup.
Once the Employee Begins
- Provide the employee with instructions on updating their chosen name
- Make sure the employee has setup their voicemail
- Employee will need to go to the Office of Public Safety & Security to get campus ID. If swipe access is needed for new employee, manager will need to arrange with the Office of Public Safety & Security.
- During New Hire Orientation, on the new employee's first day at SJU, they will be able to set a password for their SJU account and learn about the following:
- The Nest and Workday: payroll information, tax information, vacation time, purchasing equipment, employee trainings, etc.
- Banner training should be provided in your department as each area users different Banner forms and has different processes. IT does not provide Banner training.