Critical Information
Hiring students from grants/gifts or other external sources requires the completion of the 033 form as well as the Costing Allocation task in Workday. This is only when you are using non-operating funding for the student's direct hourly compensation. If the student will be paid through regular operating funds (such as a regular student worker or FWS student), you can "skip" this task in your inbox.
See the Hiring Student Employees in Workday article for more information and screenshots of the full process.
Completing the Costing Allocation Task in Workday
- Complete the 033 form (attached on the right side of this screen) prior to starting the hire process in Workday.
- When you get to the "Assign Costing Allocations" task in Workday, select "Worker and Position" and click "Add"
- Once you click "Add", you will be prompted to enter the non-operating funding. Choose the appropriate field and search for the gift/grant or other costing allocation information:
If you have any questions about or issues with Workday, please submit a ticket here. For questions about your budget or cost center information, please reach out to your Divisional Workday Resource (for those who report up to the Provost, please reach out to the Academic Finance team).