Using Google Tasks in Gmail on a computer

To Create & Edit tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail or Mail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Add task Add
  5. Enter your task.
  6. To include notes and set due dates, click the arrow to edit a task's details Next

Create a subtask by using Tab to indent the line.  Move it back by using Shift + Tab.

Tip: To add a task about a Gmail message, open the email's More menu and then Add to Tasks.


Organizing your Tasks

Rearrange tasks

To move a task within the list, move your cursor to the left edge of the item, then click and drag to move.

Multiple lists

You can create different lists to organize different tasks.

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Switch List  List menu and then New list...
  5. Enter the name of your new list, then click OK

To switch between lists or edit them, click Switch List List menu

Print your tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Actions and then Print task list.

Removing Tasks

Check off tasks with the checkbox when you're done.

Hide completed tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Select Actions and then Clear completed tasks.

You can review your completed tasks later with Actions and then View completed tasks.

Delete tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Select a task, then click Delete Delete

You can bring back a deleted item by clicking View recently deleted items from the confirmation message that appears.

Return the item to your list by selecting "Undelete task" Undelete

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